Tented Event Crisis Plan

Posted on: November 15th, 2017

Tented Event Crisis Plan

With all the horrible things that have happen this past summer, we thought it was important to discuss crisis management for tented events. Our job is to make sure that the tent and equipment is safe for your guests but there are extreme conditions that can make an event tent not longer safe. Such hazardous situations are: 

Damaging Winds: The tent could collapse and injure occupants; the tent cannot protect occupants from flying debris.

Fire or Explosion: The tent cannot protect occupants from excessive heat, flames, or flying debris.

Lighting: Lighting poses a risk of electrocution, electric shock, or fire. Hail or Sleet
Excessive weight could cause the tent to collapse and injure occupants.

Excessive Rainfall: Saturation of ground with water may compromise securement. The tent could collapse and injure occupants.

Flash Flooding: Saturation of ground with water may compromise securement. The tent could collapse and injure occupants.

Snow Accumulation: Excessive weight could cause the tent to collapse and injure occupants.

Ice Storm: Excessive weight could cause the tent to collapse and injure occupants. Gas Leak
Atmospheric conditions may not be suitable for occupants.

Earth Movement e.g., tremor, landslide: Ground conditions may not be suitable for occupants and may compromise the tent’s securement.

First you must designate someone who will be in charge of the emergency evacuation plan and on site for the entire event. The point person(s) will assist in developing the plan and be responsible during the event for monitoring the weather, determining whether a situation calls for evacuation, and if so, acting decisively and authoritatively to instruct guests to evacuate

For a wedding: a family member, member of the wedding party, etc.
For a corporate event: an event planner, company representative, etc.
For a public event: a show manager, representative of the venue, the fire chief, etc.

The point person should establish an evacuation location. The location should be a permanent building large enough to accommodate your guests. Coordinate in advance to ensure it will be open and accessible during your event, and make a note of its address in case you have to call for emergency assistance. 

Of utmost importance, the tent should never be used as a shelter in an emergency situation.

Clean Tents Make Happy Clients

Posted on: November 13th, 2017

Here at Michael’s Party Rentals we take pride in clean tents. Our state of the art Teeco tent washing machin is specially designed for washing vinyl, with a carefully controlled water temperature setting to efficiently clean your tents. 

Tent washing Western MaTent Washing Western MA

Tent washing machine

We can even make the dirtiest of tents look pristine again!

Gooble Until You Wobble

Posted on: November 11th, 2017

If you’re having a large dinner crowd for Thanksgiving, you may need some help to keep all the food hot! We have just what you need if that’s the case. Our chafing dishes make keeping your food hot and easily accessible! 

Chafing dish rentals western ma

Cold Weather, Warm Tents

Posted on: November 10th, 2017

It may be November, but our crew is still out there installing tents! Here’s a 40×40 Navi Trac Tent set up at the new Sullivan park in Sprignfield! We also supplied heaters for this tent and patio heaters for the adjacent pavilion. 

Event tent at Sullivan park in Springfield MA

Western New England Fall Bridal Show 2017

Posted on: November 8th, 2017

Thank you again for everyone who stopped by our booth this past week at the Western New England Fall Bridal Show. If you were unable to make it to the show, here’s what you missed! 

Woodsy inspired tablescape at the Western New England Bridal Show

We created a beautiful woodsy tablescape in our booth. We started with our Tuscan table which is a foot wider than a typical 8′ banquet table. The extra foot allowed us to have space for birch branches, birch pillars, small vases with miscellaneous white flowers and heavy greenery. 

Woodsy inspired tablescape at the Western New England Bridal Show

We paired this tables with our mahogany chiavari chairs and our nova solid navy tablecloth. 

Woodsy inspired tablescape at the Western New England Bridal Show    

We finished the look off with out white coupe china, army green napkins, menu cards and baby breath sprigs. 

 Woodsy inspired tablescape at the Western New England Bridal Show

The next tablescape we created was a simple yet darling sweetheart table. We started off with a 36″ round pedestal table and layered with with a white linen and a lace overlay. to keep with the simpleness, we add in white china and white chaiavri chairs. Behind the sweetheart table, we made a back drop using a birch branch and suspending greenery sprigs from it. 

Plank Bar Rentals with wine barrels

Our wine barrel plank bar made it’s day view at this show. We pressed it up with brown bottles with white flowers and more greenery. 

Woodsy inspired booth at the Western New England Bridal Show

Are you as obsessed with our booth as we are? If so, give us a call today and we’ll help you recreate it for your next event! 

2017 Tabletop Competition Winners!

Posted on: November 7th, 2017

We’d like to extend a huge THANK YOU to all who came out to see us at the Western New England Fall Bridal Show and voted on our tabletop competition. Thanks to your votes, we won the Bride’s Choice Award! If you were unable to attend, here’s the tabletop we designed that took first place! 

Farm Table wedding tablescape at the Western New England Fall Bridal Show

Our inspiration was a cozy woodsy dinner party and I think we nailed it! 

Farm Table wedding tablescape at the Western New England Fall Bridal Show

We started off with out 9′ wooden farm table, added a bench with a cozy fur blanket and some high back gold chiavari chairs. 

Farm Table wedding tablescape at the Western New England Fall Bridal Show

Next we layered a variety of miscellaneous greens with pops of baby’s breath. To add a little depth to the display, we added both pillared candles and candle sticks. 

Farm Table wedding tablescape at the Western New England Fall Bridal Show

We added a few finishing touches such as navy floral menus, greenery sprigs and fresh rolls.  

Farm Table wedding tablescape at the Western New England Fall Bridal Show

If you want to recreate this look at your next event, give us a call today! 

 

Let us do the dishes!

Posted on: November 4th, 2017

Don’t stress over the clean up this Thanksgiving!
Take advantage of these dinnerware rental packages and we’ll do the dishes for you!


Basic: 1 plate. 2 utensils. 2 glasses. $1.50 per person                                           


Premium: 2 plates. 3 utensils. 2 glasses. $3.00 per person


Deluxe: 3 plates. 4 utensils. 3 glasses and a coffee cup. $4.00 per person

     
Add a charger to any of these packages for only $2 more per person. 
Switch to gold for a $1 more per person.

Plan For The Worst, Hope For The Best: Rain Edition

Posted on: November 2nd, 2017

“Plan for the worst, hope for the best” is a motto we live by.  With the ever changing weather in New England, rain is always an option so we encourage you to plan for it.  Here are a few simple ways to make sure that it “Doesn’t rain on your parade”! 

Choose Your Location Wisely

Location of both your ceremony and reception is critical. Survey your property and find a level area as rain does flow. Try to find an area that isn’t in a low part of your property as that will flood first.  

If you’re not familiar with the property, do your research. You can review local records to confirm that the area you choose is not in a flood zone or that it’s not prone to flooding. 

Also keep in mind, when dirt gets wet, it turns into mud… so try to avoid areas with more dirt than grass. 

Rent A Tent

If you don’t want to have your reception or ceremony under a tent unless it’s absolutely necessary, we recommend that you put a tent on a rain hold. When you have a tent on a rain hold, you have up until noon the day before delivery to let us know your final decision. 

Offer Easy Cleanup

If you get caught in a rain storm on your way home, you dry yourself off the second you walk in the door so why don’t you offer something for your guests to dry off with. You can create a cleanup station with dry towels. You can even purchase towels to match the décor and display them in neat designs. 

Stock the bathroom with things to freshen up such as moistened towelettes or baby wipes. Those will help with any mud splatter or running makeup.  

Dry Shoes for Wet Feet

Don’t make your guests spend the duration of your reception in wet shoes. If rain is in the forecast stock up in a variety of size flip flops. If you have enough notice, you can also get matching rain boots for your wedding party. They’ll make a cute photo opportunity! 

 

Embrace it!

They do say that rain on your wedding day is a sign of good luck so we say, embrace it! Here are a few way to embrace the rain while still keeping with your decor.

Umbrellas: If you’re expect rain, buy a variety of umbrellas in your color scheme. (You can even use them as party favors if you want!) Seeing a sea of umbrellas will be much more pleasing to the eye if it looks uniform and intentional.

Shawls: Getting caught in the rain can lead to the chills at times. Have shawls thrown over seats or rolled up in a basket for guest to take and warm up with. 

Ponchos: These may cover up the outfit your guests have so carefully picked up but trust me, your guest would rather be dry then soaking wet. If planned ahead of time, you can have ponchos pre-printed and passed out as part of the wedding favors!